Help Portrait 2010 Update

Photo credit to Dustin

UPDATE: Just wanted to throw in a special thanks to Costco photo lab for coming through with a deal on prints to help us out!

Well Saskatoon's first year participating in the Help-Portrait event is over and it was a huge success. We had 7 photographers and 10 other volunteers on site that day including a makeup artist! In total we had 71 groups sign up ranging from individual people to large families, all total we had 105 people get their portraits taken. Not bad for a handful of photographers, especially considering that this was the first time some of the photographers had worked with studio lighting.

As I'm writing this we're still waiting on some people to finish the post processing work on their shots, from what I've seen of the finished files they all look great! On the 11th we're hoping to have all of the photos ready and are going to be down at the Salvation Army handing them out, I can't wait to see everyone's reactions.

Our shoot started at 10:30am Dec 4th and went until 4pm. We ran two setups, one using my Impact 5x7' collapsible background that could accommodate 1-2 people and another larger setup using a fabric backdrop for individuals or big groups. We split up my two studio strobes, one for each setup, then used speedlights on each for secondary lighting. For triggering we used my Yong Nuo PT-04 Transmitter/Receiver sets on one side and PW's provided by another volunteer for the other side (thanks Jay!). All in all we didn't have any real issues, maybe a few minor things here and there but nothing big.

Behind the scenes shots from the day's event can be seen here at the Saskatoon group's page on Flickr and BTS shots from worldwide participants here.

In an effort to document some ideas while they're still fresh here are some things to consider for next year.

Things that worked really well:

• Each person/group coming in to have their portraits taken were given a number on a small piece of paper, for their first photo they held this up so we could match pictures to the appropriate people.

• Props, only one of our volunteers was on the ball in this department and she brought a huge teddy bear along with other props. These really helped and were a great idea, thanks Kim!

• Dropbox. This is a great way for groups of people to collaborate and share files. So far everything is going good, just hope we don't run out of space ;)

• The flyers that were handed out at the Salvation Army during the two weeks before the event really seemed to help get the word out and to the right people. Announcing stuff on the radio/TV ahead of time is likely to result in the wrong people taking advantage of the event whereas these flyers hit our target market perfectly.
  

Things that could be improved upon:

• Backdrops, since it was our first year and we didn't know what to expect we thought one setup for small groups and one for large groups would work. We ended up with a lot of larger groups so this made it uneven, next year we'll just setup two large backdrops. Also I think that 2 studio strobes per side would probably work better especially if we're having larger groups (sorry Krystian you were right lol).

• ID number slips, while they did work out really well one thing I'd suggest for next year is having them underlined. We had one incident where the person held a 9 upside down so it appeared to be a 6. The issue was quickly sorted out since we had names to match the numbers up with, since one was male and one was female it was easy to figure out.

• Bring a whiteboard to keep track of how many sittings each photographer has shot. All in all it worked out fairly evenly for us, I think everyone got to shoot enough. Still it would have been easier if we had a whiteboard so that nobody got left out. On the other hand everyone is different and some people might only want to shoot a certain amount, it depends on each person's comfort level.

• Bring a hotshoe adapter for Sony/Minolta cameras or figure out before hand if one is going to be needed. One of the photographers at our event was shooting a Sony and was stuck bouncing her speedlight off the roof instead of being able to take advantage of the lighting setup.

• Fund-raise and seek out sponsors earlier. This was our first year and the majority of members didn't join until there was a month or less left before the event so we did pretty good despite that. Now that we have a base of support next year we'll be on the ball earlier.

• Krystian (our lead organizer) suggested shooting in pairs and having another photographer aid in reviewing the shots as they were taken. This would help avoid surprises later during post ie Oh crap I shot a group at f2 and only the people in front are in focus ;)

All in all it went very well and I can't wait to see everyone's reactions when we give them their photos this Saturday. Thanks to everyone that volunteered and a big thanks to Krystian and his wife Aleksandra for starting this Saskatoon group rolling.

Use your talent to give back - Help Portrait 2010

I just thought I'd make a quick post about this really cool event called Help-Portrait. So what is Help-Portrait? Well it's a bunch of photographers getting together, in whatever town you're from, and going out into the community and doing portraits of people who might not ordinarily get portraits. These people could be the homeless, low-income seniors, single-parents and their kids etc. Afterwards you print out the photos and give them to the people you've shot. Check out their website, they've got some really inspiring videos about last year's wildly successful campaign.

It may not sound like much at first but it's amazing how much something as simple as a good photo can improve ones self esteem and the way they look at themselves.

The event for this year is supposed to take place Saturday December 4th so if you're interested in taking part head over to http://help-portrait.com and signup, then do a search to see if there is already a group for your city.

Saskatoon's got a group this year and we're busy trying to figure out all of the details, if you want to get involved signup at the website and join the Saskatoon group!

I'll post a follow-up after Dec 4th hopefully with some pics and behind the scenes stuff.

Grad Portraits - On Location Shoot

Another instalment in the "why do I do this to myself series" ;) The first was the hair salon shoot where I shot 20+ models in a very short space of time. This round it was 16 grad portrait sessions at 20 min each. Ironically I scored this job because one of the hair salon shoot models referred me ;)

All joking aside it was a fun shoot, the photos turned out well and by pushing myself I learnt a thing or two.

My main concern when I accepted the job was what happens if it rains? We were shooting at an acreage an hour from where I live. I drive a Mini Cooper, not exactly the most roomy vehicle ;) I arranged to have an SUV available so I could bring out my 9ft backdrop roll. The plan was to get there an hour early and setup an indoor studio in the large garage attached to the house, this way if it did suddenly rain we could just pop in and switch to studio shots.

As the shoot approached the forecast turned from sunny to thunderstorms and rain, the night before the shoot we had the worst storm in 3 decades according to the news. Also the night before the shoot there was some issues and I was not able to use the SUV. After tossing and turning for a few hours I devised a plan to use my 5ft wide backdrop role for single shots of the grads and then use my new foldout 5x7 backdrop, something I had just received in the mail a few days prior.

Here is the setup I envisioned and in the end it was exactly how I shot.

The backdrop roll was just wide enough for some 3/4 length shots as well as some with two subjects standing close. The main light was a White Lightning Ultra 1200 fired into a 40" Steve Kaeser softbox umbrella with a second Ultra 1200 gridded and pointing at the backdrop. Every once in awhile I'd turn the gridded strobe around to rimlight the subject from the back.


After the individual and two-person shots I'd move the grad over to the horizontally placed collapsible backdrop, then I'd bring in the parents on either side for some close up portraits. The collapsible backdrop was 7ft wide (in this position) but its got rounded corners so I still struggled to shoot a group of 3 at times.

It didn't end up raining at all that day though it was quite windy earlier on in the morning, since the studio portraits were already working well I decided to shoot half outdoors and half indoors for everyone.

The outdoor photos were quite a bit easier though I did have some issues earlier on with direct sunlight. When I had scouted the location it had been overcast so I couldn't quite tell where the sun would be. All of the key locations around the yard were situated so that afternoon sunlight worked best, for the earlier shots I had to use a few alternate locations or when possible just turn the subjects so they were backlit by the sun. Fill flash was pretty much mandatory so I put my 580EXII to work.


One thing that surprised me quite a bit was the longevity of the LP-E6 battery the 5D MK II uses. I already had a 2nd battery as a backup but since Canon spec'd the LP-E6 at around 550 shots I figured I should get a 3rd spare (16 grads x 100 photos each = 1600). After going out of my way to find a store that had any in stock I didn't end up needing it at all! I shot the whole day on one battery (~1600 photos!) and still had 1/4 battery left. There aren't many devices nowadays that even live up to their specified battery performance let alone triple them! Just another reason why I'm sticking with Canon. Oh and the 580EXII lasted on just one set of Sanyo Eneloop batteries too!

Summary

Would I do it again if asked? Yes but my bid would be at least 50% higher, I realized later I had undercut myself when I gave the initial quote.

What did I do wrong? All in all not much, see "what would I do differently"

What did I do right? Brought backup gear (though it was not needed) for just about every piece of equipment. Bringing tons of bottled water to keep hydrated, when you're talking all day long directing people for 8 hrs you need lots of water. Making a trip out to the location ahead of time so I knew exactly what I was up against. Shot in RAW, due to the lighting outdoors changing minute to minute the extra exposure latitude that RAW gave me helped immensely. Gear checklists so I didn't forget anything (except a posing stool).

What would I do differently? Secure a rock-solid method of transport for my 9ft backdrop paper. I also would have brought a posing stool, I had thought of it the night before but didn't write it down on my checklist (luckily the acreage had one for me).

What did I learn? Planning for the worst case scenario is always the way to go, weather can change and helpers might bail, always have a backup plan.

Gear used:
Canon 5DMKII, 24-105mm EFIS L lens, 580EXII, White Lightning Ultra 1200 x 2, Cameron portable backdrop stand, 5ft roll of studio grey paper, 5x7 Impact Collapsible Backdrop, Yong Nuo PT04-TM wireless triggers, ASUS 1005HA netbook for dumping files.

Backup gear I took but was unneeded: Canon T2i w 18-55mm IS kit lens, Canon G10, Interfit 42" dual reflector, Cameron 400W studio strobes x 2, 3 YN460 MKII speedlights, 2 Nikon SB-26 speedlights, 6 sets of Sanyo eneloop AA batteries.